Posting on the Digital Lobby Screens

Publicizing your events on the digital screens can be an effective way to spread awareness within the School community. The following information provides details on how to submit event information and photos.

Upcoming Event Information

If you would like your upcoming event promoted on the screens, please follow the instructions before and complete the Marketing & Communications Campus Lobby Screens request form to send your completed PowerPoint file with a requested timeframe to post.

Content Submission Policy

  • Include content name, date, time, location, and any links included on the screen.
  • QR are to be generated through Static QR app on Canva (no illustrations/ logos in QR codes)
  • Use our Content Style Guide for formatting dates, titles, graduations years etc.
  • Submit all requests via the Hive form at least 72 hours before the desired posting date.
  • For student requests, we will confirm with OSA before posting. This may require an additional 24 hours.
  • Requests submitted late may not be guaranteed for timely display.

Graphic & Video Requirements

  • Canva Templates: Please use CBS-branded templates whenever possible
  • Dimensions: 1920 x 1080px (Screen graphics)
  • Format: JPG or PNG for images, MP4 for videos
  • Video Notes: Videos will play without audio, so captions are required. Videos should be 1 minute or less.
  • For special cases that require multiple screens, please contact us to discuss options and support.

Step-by-Step Guide: Creating CBS Content in Canva

Using a Template

  • Log in to Canva (use the CBS shared account if provided).
  • Open Template Link, it should create a copy of all the screens to your Home. 
  • Update content:
    • Replace placeholder text with event name, date, time, location, QR code (if applicable), and key info.
    • Swap speaker photos/headshots if needed.
    • Take inspiration from the variety of screens on photography quality and use
  • Maintain CBS color palette and fonts.
  • Export the file as JPG or PNG for static images or MP4 for videos.
  • Save and upload your request form to Hive.

Creating a New Graphic (Matching CBS Dimensions)

  • Log in to Canva and click “Create a Design” > Custom Size.
  • Enter dimensions: 1920 px (width) x 1080 px (height).
  • Use CBS-approved fonts and colors
  • Add text boxes for event name, date, location, and other key info.
  • Insert speaker headshots, logos, or QR codes where applicable.
  • Keep the design clean and professional with minimal text.
  • Export in JPG/PNG/MP4 as appropriate.

Still have questions? Contact us