Incomplete grades are granted or denied at the discretion of course instructors. Incomplete grades can be assigned in cases of incapacitating illness, serious family emergency, or in circumstances of comparable gravity.
Any student who believes that their situation warrants the granting of "IN" must follow this process:
1. Students will initiate the Incomplete process by speaking with the instructor and notifying them that they would like to take an incomplete grade (IN) within 7 days of the last class meeting.
2. If the instructor agrees, IN grades must be submitted with a contingency grade. The contingency grade is the grade that the student would earn if they completed no further work in the course, with any missing assignments counted as an F or zero.
3. Once an Incomplete has been entered into the student’s record, instructors can update that notation with a letter grade in SSOL once the student has completed all course requirements. The instructor can select any permanent grade based on work subsequently submitted by the student. Alternatively, the instructor can ask the Office of Academic Records and Registration to accept the contingency grade.
All incomplete grades must be resolved by the earlier of (a) the degree conferral date or (b) the end of term date of the following semester. If you are receiving an IN because you are taking a make-up exam, your IN will be converted to a letter grade within (2) two weeks of the make-up exam period for that semester.
For the spring semester, incomplete grades must be resolved by the end of the summer semester.
For the summer semester, incomplete grades must be resolved by the end of the fall semester.
For the fall semester, incomplete grades must be resolved by the end of the spring semester.
End of term dates and degree conferral dates can be viewed on the Academic Calendar.
It is the student’s responsibility to make sure a grade is submitted by the agreed-upon date, or the incomplete deadline as determined by the above. The instructor is not required to submit a grade for the course after the applicable deadline. The mark of incomplete (IN) is not a final grade. Therefore, if a final grade is not submitted by the date that the IN must be resolved, as noted above, the mark of IN will revert to the contingency grade.
Students who have more than one IN on their record will receive a registration hold. If registration has already taken place for the term, students will have until the beginning of the next add/drop period to resolve their IN. If the IN has not been fulfilled a hold will be placed on their registration and they will subsequently be dropped from all courses at the end of the add/drop period. For example, if a student receives two (2) incomplete grades for the spring semester, they would be permitted to keep any summer registration but would not be able to participate in registration for the fall semester.
An IN may not be removed by auditing or attending the course again in a subsequent semester.
Students cannot be certified for graduation with a notation of incomplete (IN) on their transcript.